13. Schools Archiving Students’ Work

All primary schools should be required to archive and maintain records for each student on at least a yearly basis (though quarterly or even monthly should be encouraged for the younger grades) throughout the student’s enrollment in primary and secondary education. These student academic files would contain samples of virtually all elements of a student’s intellectual development, language, social-emotional development, temperament and personality, and, of course, samples of course work in all areas, including early childhood fine-motor skills such as writing, drawing, coloring, cutting, gluing, etc. Photographs of the student should also be included. It would be nice if video clips of the student could somehow also be included. The school district would be responsible for storing all these original records as well as for their electronic duplication for permanent storage. The family of a student could, at any time, ask to take permanent possession of their child’s original files for any and all previous completed school year(s). The original files for the current school year would be kept by the school and not be eligible for release until electronic duplication has occurred. Upon graduation, the school district would ask the family (if the student is under 20) or ask the student (if he/she had already reached 20 years of age) if they would like to take possession of all their academic files held by the school district(s). If they accept, they may request that the files be sent to any school location within the district to be picked up by the family. If they decline, the files will be held by the district for a period of 10 years from the date of graduation at no charge. During this time, the graduate would have the sole authority to request possession of the files. At the end of this 10-year period, unless the graduate had already requested the files, the school district would make every attempt necessary to recontact the graduate or parents to ask if any of them would want to take these files. If they decline, or if the graduates are deemed unreachable, the original files could then be destroyed.

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